|
THE RULES
&
THE PLAN
OF ORGANIZATION
OF THE
ADAMS COUNTY DEMOCRATIC PARTY
AS APPROVED BY
THE COUNTY CENTRAL COMMITTEE
July 2009
THE RULES AND THE PLAN OF ORGANIZATION
OF THE
ADAMS COUNTY DEMOCRATIC PARTY
TABLE OF CONTENTS
Page
PREAMBLE ...................................................................................................................................... 1
PART ONE - AUTHORITY AND PRINCIPLES ............................................................................. 1
ARTICLE I. NAME…………………………………………………………………………… 1
ARTICLE II. AUTHORITY .................................................................................................... 1
ARTICLE III. PRINCIPLES .................................................................................................... 1
A. AFFIRMATIVE ACTION ....................................................................................... 1
1. Goals……………………………………………………………………….. 2
2. Quotas ……………………………………………………………………… 2
3. Equal Division……………………………………………………………… 2
4. Administration and Enforcement…………………………………………… 2
B. NON-DISCRIMINATION ....................................................................................... 2
C. PARTY MEMBERSHIP .......................................................................................... 2
D. OPEN MEETINGS .................................................................................................. 2
E. GENDER ................................................................................................................. 2
F. ASSESSMENTS ...................................................................................................... 2
PART TWO - CENTRAL COMMITTEE SYSTEM ........................................................................ 3
ARTICLE I. CENTRAL COMMITTEE ................................................................................... 3
A. COMPOSITION ....................................................................................................... 3
B. TERM OF OFFICE ................................................................................................... 3
C. POWERS AND DUTIES ......................................................................................... 3
ARTICLE II. EXECUTIVE COMMITTEE ............................................................................. 3
A. COMPOSITION ...................................................................................................... 3
1. Elected Members……………………………………………………………. 3
2. Appointed Members………………………………………………………… 3
3. Ex-officio Members………………………………………………………… 3
a. Elected Officials…………………………………………………….. 3
b. Bingo Committee……………………………………………………. 3
c. Past Party Chairman…………………………………………………. 3
4. Call…………………………………………………………………………… 4
a. Forward To Members………………………………………………… 4
b. By E-Mail…………………………………………………………….. 4
c. By U.S. Mail………………………………………………………….. 4
d. Member To Be Responsible…………………………………………... 4
e. Policy To Affect………………………………………………………. 4
f. Vacancy Committee Meetings………………………………………… 4
x x x I x x x
B. TERM OF OFFICE .................................................................................................. 4
1. Elected Members……………………………………………………………. 4
2. Appointed Members…………………………………………………………. 4
C. DIVISION INTO LEGISLATIVE SUB-DISTRICTS .............................................. 4
D. ELECTION OF CAPTAINS, CO-CAPTAINS AND FINANCE CHAIRMAN ......... 4
E. DUTIES OF THE CAPTAIN ................................................................................... 4
1. Support Nominee……………………………………………………………. 4
2. Attendance At Meetings……………………………………………………… 4
3. Recruiter……………………………………………………………………… 4
4. Supervisor……………………………………………………………………. 4
5. Assist County Chairman……………………………………………………… 4
6. Conduct Drives………………………………………………………………. 4
7. Assist Finance Chairman……………………………………………………… 4
8. Promoter Of Policies…………………………………………………………. 4
9. Bingo Game………………………………………………………………….. 5
10. Conducting Election………………………………………………………… 5
11. Expenditures………………………………………………………………… 5
12. Conduct Two (2) Meetings…………………………………………………. 5
F. DUTIES OF THE CO-CAPTAIN ............................................................................. 5
1. Support Nominee……………………………………………………………. 5
2. Attendance At Meetings…………………………………………………….. 5
3. Assist Captain……………………………………………………………….. 5
4. Act As Captain………………………………………………………………. 5
G. DUTIES OF THE FINANCE CHAIRMAN ............................................................. 5
1. Serve………………………………………………………………………….. 5
2. Record Keeper……………………………………………………………… 5
3. File Reports…………………………………………………………………. 5
4. Not On Executive Committee………………………………………………. 5
5. Annual Finance Program……………………………………………………. 5
6. Responsible For Fundraising………………………………………………… 5
H. PROCEDURES OF THE CAPTAINCY DISTRICT ............................................... 5
1. Composition………………………………………………………………….. 5
2. Call…………………………………………………………………………… 5
3. Meeting In District……………………………………………………………. 5
4. Ten (10) Day Rule……………………………………………………………. 5
5. Waiver………………………………………………………………………… 5
6. Business At Meeting…………………………………………………………. 6
7. Promote Programs/Campaigns………………………………………………. 6
ARTICLE III. OTHER CENTRAL COMMITTEES ............................................................... 6
A. CONGRESSIONAL DISTRICTS ........................................................................... 6
B. STATE SENATORIAL AND REPRESENTATIVE DISTRICTS ........................... 6
C. JUDICIAL DISTRICT .......................................................................................... 6
1. Officers…………………………………………………………………….. 6
2. Multi-County District………………………………………………………. 6
ARTICLE IV. ORGANIZATION MEETING ......................................................................... 6
x x x II x x x
ARTICLE V. OFFICERS OF THE CENTRAL COMMITTEE ............................................... 7
A. CHAIRMAN ........................................................................................................... 7
1. Duties……………………………………………………………………….. 7
2. Meetings and Call…………………………………………………………… 7
3. Presiding Officer……………………………………………………………. 7
4. Campaigns…………………………………………………………………… 7
B. VICE-CHAIRMAN ................................................................................................. 7
C. 2nd VICE-CHAIRMAN……………………………………………………………. 7
D. SECRETARY .......................................................................................................... 7
E. ASSISTANT SECRETARY .................................................................................... 7
F. TREASURER .......................................................................................................... 7
G. ASSISTANT TREASURER ..................................................................................... 7
H. ORDER OF SUCCESSION ..................................................................................... 8
I. TERM OF OFFICE ................................................................................................. 8
J. EXPENSES ............................................................................................................. 8
ARTICLE VI. PRECINCT CAUCUS ..................................................................................... 8
A. MEETINGS ............................................................................................................ 8
A-1. MEETINGS: PRESIDENTIAL YEARS………………………………………. 8
B. ELECTION OF COMMITTEEPEOPLE ................................................................. 8
1. Procedure…………………………………………………………………… 8
2. Qualifications………………………………………………………………. 8
3. Certification………………………………………………………………… 9
4. Disputes…………………………………………………………………….. 9
C. CHALLENGES TO ELECTION OF PRECINCT COMMITTEEPERSONS ........... 9
1. Challenge By Elector…………………………………………………………. 9
2. Petition……………………………………………………………………….. 9
3. Certification………………………………………………………………….. 9
4. Order Of Names……………………………………………………………… 9
a. Elected………………………………………………………………… 9
b. Alphabetical………………………………………………………….. 9
5. Person How Elected………………………………………………………….. 9
6. Assuming Office……………………………………………………………… 9
D. DUTIES OF COMMITTEEPERSONS .................................................................... 9
1. Representatives of the Party…………………………………………………. 9
2. Responsibilities………………………………………………………………. 9
a. Attendance At Meetings……………………………………………….. 9
b. Recruiter……………………………………………………………… 9
c. Distributor Of Literature……………………………………………… 9
d. Conduct Drives………………………………………………………. 9
e. Notifier……………………………………………………………….. 9
f. Supporter……………………………………………………………… 9
ARTICLE VII. AFFILIATED COMMITTEES OF THE CENTRAL COMMITTEE ........ 10
A. AFFIRMATIVE ACTION/OUTREACH .................................................................. 10
x x x III x x x
B. RULES ..................................................................................................................... 10
1. Purpose……………………………………………………………………… 10
2. Submitted To………………………………………………………………. 10
3. Submitter Information………………………………………………………. 10
4. Present to Committee……………………………………………………….. 10
B-1. RULES: RESOLUTIONS……………………………………………………….. 10
C. RECOMMENDATIONS .......................................................................................... 10
D. FINANCE COMMITTEE ....................................................................................... 10
1. Composition…………………………………………………………………. 10
2. Quarterly Meetings………………………………………………………….. 10
3. Duties………………………………………………………………………… 10
4. Advisory Committee…………………………………………………………. 10
E. FAIR CAMPAIGN PRACTICES COMMITTEE .................................................... 11
F. BINGO COMMITTEE ............................................................................................ 11
1. Expenses Payable…………………………………………………………… 11
2. Net Profits…………………………………………………………………… 11
3. Interest To Be Withdrawn…………………………………………………… 11
4. Surplus Funds……………………………………………………………….. 11
G. OTHER COMMITTEES ........................................................................................ 11
PART THREE - NOMINATING SYSTEM ..................................................................................... 13
ARTICLE I. PRECINCT CAUCUS ........................................................................................ 13
A. TIME, PLACE AND NOTICE ................................................................................ 13
A-1: MEETINGS: PRESIDENTIAL YEARS……………………………………………. 13
B. CONDUCT OF CAUCUSES ................................................................................... 13
1. Call to Order………………………………………………………………… 13
2. Business……………………………………………………………………… 13
a. Validation……………………………………………………………. 13
b. Reading of the Rules…………………………………………………. 13
c. Election……………………………………………………………….. 13
C. SELECTION OF DELEGATES AND ALTERNATES TO THE COUNTY
ASSEMBLY AND THE COUNTY CONVENTION ......................................... 14
1. Number of Delegates………………………………………………………… 14
2. Separate Elections……………………………………………………………. 14
3. Qualifications………………………………………………………………… 14
4. Nominations…………………………………………………………………. 14
5. Selection Procedure………………………………………………………….. 14
6. Ties…………………………………………………………………………… 14
a. County Assembly……………………………………………………… 14
b. County Convention…………………………………………………… 14
7. Alternates……………………………………………………………………… 14
x x x IV x x x
D. DELEGATES TO STATE AND CONGRESSIONAL ASSEMBLIES AND CONVENTIONS .......................................................................................... 14
1. Non-Presidential Years………………………………………………………. 14
2. Presidential Year…………………………………………………………….. 14
3. Ratification Process…………………………………………………………. 14
4. Right-To-Vote………………………………………………………………. 14
5. Nominees To Be Selected……………………………………………………. 14
E. CERTIFICATION ................................................................................................... 15
ARTICLE II. COUNTY ASSEMBLY ..................................................................................... 15
A. DATE ...................................................................................................................... 15
B. DELEGATES .......................................................................................................... 15
1. Number……………………………………………………………………… 15
2. Eligibility to Vote…………………………………………………………… 15
3. Seating………………………………………………………………………. 15
a. Initial Seating………………………………………………………… 15
b. Seating After Roll Call………………………………………………. 15
c. Final Seating…………………………………………………………. 15
d. Contested Delegates…………………………………………………. 15
e. Vote………………………………………………………………….. 15
ARTICLE III. COUNTY CONVENTION ............................................................................... 15
A. DATE ...................................................................................................................... 15
B. ADOPTION AND PUBLICATION OF RULES ...................................................... 15
C. LIMIT TO CALENDAR YEAR OF NATIONAL CONVENTION .......................... 16
D. PUBLICIZING ......................................................................................................... 16
E. PROCEDURES FOR FAIR-REFLECTION ............................................................. 16
1. Credentials Committee………………………………………………………. 16
2. Delegates Elected from Districts…………………………………………….. 16
3. At-Large Delegates…………………………………………………………... 16
4. Additional Steps to Insure Fair Reflection…………………………………… 16
a. Candidate Preferences…………………………………………………. 16
b. Delegate Positions……………………………………………………. 16
c. At-Large Positions…………………………………………………… 16
ARTICLE IV. OTHER ASSEMBLIES AND CONVENTIONS .............................................. 16
A. DATE AND LOCATION ........................................................................................ 16
B. COMPOSITION ...................................................................................................... 16
C. NOMINATION OF CANDIDATES ........................................................................ 16
D. VACANCY COMMITTEE ..................................................................................... 17
ARTICLE V. COMMITTEES OF ASSEMBLIES AND CONVENTIONS ............................. 17
A. CREDENTIALS COMMITTEE .............................................................................. 17
1. Duties………………………………………………………………………... 17
2. Appeal……………………………………………………………………….. 17
3. Procedure……………………………………………………………………. 17
4. Resolution of Disputes………………………………………………………. 17
a. Hearing………………………………………………………………. 17
b. Options for Action…………………………………………………… 17
5. Report………………………………………………………………………… 17
x x x V x x x
B. COMMITTEE ON PERMANENT ORGANIZATION ............................................ 17
C. RESOLUTIONS COMMITTEE .............................................................................. 18
1. Duties……………………………………………………………………….. 18
2. Other Resolutions…………………………………………………………… 18
D. OTHER COMMITTEES ......................................................................................... 18
E. PARLIAMENTARIAN ............................................................................................ 18
F. REPORTING UNIT ................................................................................................. 18
G. ROLL ..................................................................................................................... 18
ARTICLE VI. AGENDA FOR ASSEMBLIES AND CONVENTIONS .................................. 18
PART FOUR - GENERAL PROCEDURES .................................................................................... 19
ARTICLE I. NOTICE ............................................................................................................. 19
A. CENTRAL COMMITTEE SYSTEM ...................................................................... 19
B. NOMINATING SYSTEM ....................................................................................... 19
1. Assemblies and Convention………………………………………………. 19
2. Candidates for Public Office………………………………………………. 19
ARTICLE II. QUORUM ......................................................................................................... 19
A. CENTRAL COMMITTEE SYSTEM ...................................................................... 19
B. PRECINCT CAUCUS ............................................................................................. 19
ARTICLE III. PROXIES ......................................................................................................... 19
A. CENTRAL COMMITTEE SYSTEM ...................................................................... 19
1. Central Committee Meetings……………………………………………….. 19
a. Committeepersons…………………………………………………… 19
b. Captain/Co-Captain…………………………………………………. 20
c. State Elected Officials……………………………………………….. 20
d. Countywide Officials………………………………………………… 20
2. Executive Committee……………………………………………………….. 20
B. NOMINATING SYSTEM ....................................................................................... 20
ARTICLE IV. VOTING .......................................................................................................... 20
A. PROXIES ................................................................................................................ 20
B. FAIR-REFLECTION .............................................................................................. 20
C. CONTESTS ............................................................................................................ 20
ARTICLE V. SECRET BALLOT ........................................................................................... 20
ARTICLE VI. INSTRUCTED BALLOT ................................................................................ 20
A. CENTRAL COMMITTEE SYSTEM .................................................................... 20
B. NOMINATING SYSTEM ...................................................................................... 20
ARTICLE VII. UNIT RULE ................................................................................................... 20
ARTICLE VIII. MINORITY REPORT ................................................................................. 21
ARTICLE IX. QUALIFICATIONS ....................................................................................... 21
A. NOMINATING SYSTEM ..................................................................................... 21
B. CENTRAL COMMITTEE SYSTEM .................................................................... 21
C. CANDIDATES ...................................................................................................... 21
D. PRIOR MEMBERSHIP REQUIREMENTS ........................................................... 21
x x x VI x x x
ARTICLE X. VACANCIES ................................................................................................... 21
A. OFFICERS ............................................................................................................. 21
1. Chairman…………………………………………………………………… 21
2. Other Officers………………………………………………………………. 21
B. PRECINCT COMMITTEEPERSONS ................................................................... 21
C. EXECUTIVE COMMITTEE .................................................................................. 21
1. Elected Members…………………………………………………………… 21
2. Appointed Members………………………………………………………… 22
D. PUBLIC OFFICE ................................................................................................... 22
1. County Commissioner………………………………………………………. 22
2. District Attorney…………………………………………………………….. 22
3. Other Countywide Public Officials………………………………………… 22
E. MEMBERS OF THE COLORADO GENERAL ASSEMBLY ................................ 22
ARTICLE XI. RESIGNATIONS ............................................................................................ 22
ARTICLE XII. REMOVALS .................................................................................................. 22
A. OFFICERS ............................................................................................................. 22
1. Reasons for Removal………………………………………………………. 22
a. Willful Misconduct…………………………………………………. 22
b. Aiding Another Party……………………………………………….. 22
c. Aiding Another Candidate………………………………………….. 22
d. Conviction…………………………………………………………… 22
2. Procedure for Removal……………………………………………………… 23
a. Statement Of Charges……………………………………………….. 23
b. Letter To Accused Officer…………………………………………… 23
c. Meeting To Be Called……………………………………………….. 23
d. Hearing………………………………………………………………. 23
e. Appellate Rights……………………………………………………… 23
f. Vacancy………………………………………………………………. 23
B. EXECUTIVE COMMITTEE .................................................................................. 23
1. Elected Member……………………………………………………………... 23
a. Action Taken……………………………………………………….. 23
b. Vote………………………………………………………………….. 23
c. Appellate Rights……………………………………………………… 23
d. Resumption Of Duties……………………………………………….. 23
e. Vacancy………………………………………………………………. 23
2. Appointed Members……………………………………………………….. 23
C. COMMITTEEPEOPLE .......................................................................................... 24
1. Grounds……………………………………………………………………… 24
a. Failure To Fulfill…………………………………………………….. 24
b. Failure To Perform…………………………………………………… 24
c. Aiding Another Party………………………………………………… 24
2. Notice………………………………………………………………………… 24
3. Counter Charges……………………………………………………………… 24
x x x VII x x x
4. Vote………………………………………………………………………….. 24
5. Request Reinstatement………………………………………………………. 24
a. Made In Writing………………………………………………………. 24
b. Printed On Agenda…………………………………………………… 24
c. None From Floor……………………………………………………… 24
6. Resumption Of Duties………………………………………………………. 24
7. Vacancy……………………………………………………………………… 24
D. OTHER MEMBERS OF THE CENTRAL COMMITTEE ..................................... 24
1. Notice On Agenda…………………………………………………………… 24
2. Accused Shall Counter…………………………………………………….. 24
3. Vote………………………………………………………………………….. 24
4. Request Reinstatement………………………………………………………. 24
a. Made In Writing………………………………………………………. 24
b. Printed On Agenda…………………………………………………… 24
c. None From Floor…………………………………………………….. 24
5. Resumption Of Duties………………………………………………………. 24
ARTICLE XIII. CONTROVERSIES ...................................................................................... 24
A. JURISDICTION ..................................................................................................... 24
1. County Assembly…………………………………………………………… 24
2. County Central Committee…………………………………………………. 25
3. County Executive Committee………………………………………………. 25
B. PROCEDURES ...................................................................................................... 25
1. Petition Signature Requirement…………………………………………….. 25
2. Issue Call……………………………………………………………………. 25
3. Representation………………………………………………………………. 25
a. Proceedings To Be Recorded……………………………………….. 25
b. Sworn Testimony…………………………………………………… 25
c. Evidence…………………………………………………………….. 25
d. Depositions…………………………………………………………. 25
i. Notifications…………………………………………………. 25
ii. Cross-Examination…………………………………………. 25
C. APPEALS ............................................................................................................... 25
1. Appeal To County Central Committee……………………………………… 25
2. Appeal To County Assembly……………………………………………….. 25
3. Appeal To State Party………………………………………………………. 25
D. COSTS ................................................................................................................... 25
ARTICLE XIV. AMENDMENTS TO THE RULES ............................................................. 26
ARTICLE XV. PUBLICATION OF PARTY RULES ........................................................... 26
ARTICLE XVI. OTHER PROCEDURES …………………………………………………… 26
x x x VIII x x x
THE RULES AND THE PLAN OF ORGANIZATION
OF THE
ADAMS COUNTY DEMOCRATIC PARTY
APPROVED BY THE COUNTY CENTRAL COMMITTEE
November, 2007
PREAMBLE
These rules govern the organization and the proceedings of the Democratic Party of the County of Adams, State of Colorado. The sole purpose of the Adams County Democratic Party is to provide support to anyone who is a candidate for partisan political office in any General Election.
PART ONE
AUTHORITY AND PRINCIPLES
ARTICLE I. NAME. The name of the organization shall be the Democratic Party of Adams County, hereinafter called the “party.”
ARTICLE II. AUTHORITY. From the time of it’s convening until the time of its final adjournment, the County Assembly shall exercise all powers given to the party. At all other times, the governing body of the party shall be the county central committee, with full powers of the county assembly. The county executive committee shall, between meetings of the county central committee, exercise such powers as delegated to it by the county central committee. The county Chairman shall carry out the mandate of the county central and/or executive committees.
ARTICLE III. PRINCIPLES.
A. AFFIRMATIVE ACTION. In order to create full participation by all Democrats in the party, the party shall adopt and implement affirmative action programs with specific goals and timetables for achieving results. All members of the party, including all party officers, candidates for public office, and candidate organizations and staffs shall take affirmative steps to encourage participation at all levels of the party, and in all party affairs, of traditionally under-represented groups as indicated by their presence in the Democratic Electorate. The term “traditionally under-represented groups” includes, but is not limited to, the following groups: Native-Americans, ethnic and racial minorities, women, senior citizens, youth, the poor and the handicapped.
- - - 1 - - -
1. Goals. The goal of such affirmative action shall be to create such participation in delegate selection processes, and in party organizations at all levels, of the aforementioned groups as indicated by their presence in the Democratic Electorate.
2. Quotas. This goal shall not be accomplished either directly or indirectly by the party’s imposition of mandatory quotas at any level of the delegate selection process, or in any other party affairs.
3. Equal Division. Whenever possible, equal division at any level of delegate or committee positions between men and women shall not be a violation of the above paragraph 2.
4. Administration and Enforcement. The county affirmative action committee shall propose, administer and enforce the county Affirmative Action Plan.
B. NON-DISCRIMINATION. Discrimination on the basis of race, sex, age, color, national origin, religion, ethnic identity or economic status in the conduct of party activities at all levels of the party is prohibited.
C. PARTY MEMBERSHIP. The party shall be open to all who desire to support the party, who wish to be known as Democrats, and who are not members of any other political party.
D. OPEN MEETINGS. All meetings at all levels of the party are open. All Democrats who wish to attend a meeting, even if they are not members of the committee, which is meeting, shall have the right to speak on any issue that comes before the body. The Chairman of the committee may limit the time that a non-member may speak.
E. GENDER. Whenever the masculine gender is used in these rules, it shall include the feminine and vice versa.
F. ASSESSMENTS. No delegate to any assembly or convention, nor any candidate for party or public office, shall be required to pay any assessment as a condition of becoming or serving as a delegate or office holder.
- - - 2 - - -
PART TWO
CENTRAL COMMITTEE SYSTEM
ARTICLE I. CENTRAL COMMITTEE.
A. COMPOSITION. The following registered Democrats residing within the county shall comprise the membership of the county central committee. The holding of multiple offices shall not entitle a member to more than one vote, excluding the use of proxies:
1. All the precinct committee people and Finance Chairs,
2. Members of the county executive committee,
3. The elected officers of the county central committee,
4. Captains at large,
5. Countywide elected officials and the Public Trustee,
6. Members of the Colorado General Assembly,
7. United States Senators and Representatives,
8. Statewide elected officials,
9. The District Attorney of the 17th Judicial District,
10. Members of the Democratic National Committee,
11. Elected members of the State Board of Education,
12. Elected members of the Board of Regents,
13. Elected State Party officers.
B. TERM OF OFFICE. The term of office of the members of the county central committee shall be two years, or until their replacement has been elected or appointed. In the case of elected or appointed public officials whose terms of office are greater than two years, their membership on the committee ceases when their term of office expires.
C. POWERS AND DUTIES. The county central committee shall be the governing body of the party and shall be vested with all the power and authority of the party, except those powers vested in the county assembly.
ARTICLE II. EXECUTIVE COMMITTEE.
A. COMPOSITION.
1. Elected Members. The officers of the county central committee and the Captains and Co-Captains elected at the biennial organizational meeting of the central committee by the committeepersons of the respective Captaincy Districts, shall be members of the executive committee.
2. Appointed Members. The county Chairman may appoint not more than 12 additional Captains-At-Large to the executive committee.
3. Ex-officio Members.
a. Elected Officials. All elected or appointed public officials listed in Part Two, Article I, Section A, Subsections 5, 6, 7, 8, 9, 11 and 12 who are not elected or appointed members of the executive committee, shall be members of the executive committee.
b. Bingo Committee. Any member of the Bingo Committee who is not an elected or appointed member of the executive committee shall be a member of the executive committee.
c. Past Party Chairman. Any past party Chairman, who is not an elected or appointed member of the executive committee, shall be a member of the executive committee.
- - - 3 - - -
4. Call. This shall change the way the “Call” is forwarded to Executive Committee members.
a. Forward To Members. The Call for Executive Committee Members shall be forwarded to members either via U.S. Mail or E-Mail per the party rules as established elsewhere.
b. By E-Mail. Members making the request to have their Call forwarded by E-Mail shall provide to the party Secretary their respective E-Mail address.
c. By U.S. Mail. Members who desire to continue to have their Call forwarded by U.S. Mail shall provide to the party Secretary their current mailing address.
d. Member To Be Responsible. Each member of the Executive Committee shall be Responsible for advising the Adams County Democratic Party of his/her current E-Mail Address.
e. Policy To Affect. This policy shall only affect Executive Committee Meetings.
f. Vacancy Committee Meetings. This policy shall not extend to Vacancy Committee Meetings whenever the Executive Committee shall be called upon to fulfill that duty. This is due to that in CRS 1-4-1002 (9) (a) it states that said call “was mailed to each of the committee members.”
B. TERM OF OFFICE.
1. Elected Members. Elected members of the executive committee shall serve until the next organizational meeting of the county central committee, or until their successors shall be elected or appointed.
2. Appointed Members. Appointed members serve at the discretion of the county Chair. At the time of the election of a new county Chair, of the county central committee, the newly elected county Chairman shall appoint new Captains-At-Large and notify both old and newly appointed members of their status by letter.
C. DIVISION INTO LEGISLATIVE SUB-DISTRICTS. The legislative districts or parts of districts of the county fixed for Representatives to the Colorado House of Representatives shall be divided into Captaincy Districts.
D. ELECTION OF CAPTAINS, CO-CAPTAINS AND FINANCE CHAIRMAN. At each organizational meeting of the county central committee, the precinct committeepersons within the various Captaincy Districts shall meet and elect one Captain, one Co-Captain, and one Finance Chairman.
E. DUTIES OF THE CAPTAIN. The Captain shall:
1. Support Nominee. Support the nominees of the party,
2. Attendance At Meetings. Attend all meetings of the executive and central committees of the Adams County Democratic Party,
3. Recruiter. Recruit party workers and direct party activities within the district,
4. Supervisor. Supervise, assist and direct the committeepersons within the district,
5. Assist County Chairman. Assist the county Chairman to fill vacancies in committee ships that occur in the precincts of the district,
6. Conduct Drives. Supervise, conduct and direct all drives and canvasses required by the central and/or executive committees of the county party,
7. Assist Finance Chairman. Assist the Finance Chairman of the district in all fundraising activities within the district,
8. Promoter Of Policies. Promote all policies of the county, state and national parties, including openness of meetings, promotion of voter registration, affirmative action, and promote greater public participation in the party and electoral processes,
- - - 4 - - -
9. Bingo Game. Assist with the operation of the party’s bingo game,
10. Conducting Elections. Assist the central committee and the party Chairman in conducting the elections,
11. Expenditures. Be authorized to approve all expenditures,
12. Conduct Two (2) Meetings. Conduct, upon proper notice to the members of the Captaincy District, at least two (2) meetings of the district per year.
F. DUTIES OF THE CO-CAPTAIN. The Co-Captain shall:
1. Support Nominee. Support the nominee of the party,
2. Attendance At Meetings. Attend all meetings of the central and executive committees of the Adams County Democratic Party,
3. Assist Captain. Assist the Captain in the performance of duties,
4. Act As Captain. In the absence, failure or refusal of the Captain, to act and perform the duties of the Captain.
G. DUTIES OF THE FINANCE CHAIRMAN. The Finance Chairman shall:
1. Serve. Serve without bond,
2. Record Keeper. Keep accurate financial records for the Captaincy District,
3. File Reports. File such reports, as national, state or local laws require,
4. Not On Executive Committee. Not be a member of and shall have no vote on the executive committee,
5. Annual Finance Program. Present the district with an annual finance program and put that program into action with the assistance of the other members of the district,
6. Responsible For Fundraising. Be responsible for all fundraising activities of the county party within the district.
H. PROCEDURES OF THE CAPTAINCY DISTRICT. The following shall be followed for all Captaincy District actions:
1. Composition. Voting membership of the district shall consist of all members of the central committee who reside within the district, plus the District Finance Chairman, except that when electing or removing the Captain, Co-Captain and/or the Finance Chairman, only the precinct committeepersons of the district shall vote.
2. Call. Upon the written call of the Captain or Co-Captain, or three other members of the district, there shall be a meeting of all the members of the district.
3. Meeting In District. All meetings of the district shall be held within the district.
4. Ten (10) Day Rule. Written notice of the meeting shall be given ten (10) days prior to the meeting to all members of the district; provided, however, that the members of the district each may sign a written waiver of notice and thereby cure any defect in such notice to the signing member.
5. Waiver. Waiver of such defect shall read: “I hereby waive any defect in the notice or giving of notice to me of this meeting. Date: ___________________ Signed: _______________________________________.”
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6. Business At Meeting. Members of the district may conduct such business at such meeting as is required to carry out the work of the county party within the district and shall not be limited to any subject set forth in the call for such meeting.
7. Promote Programs/Campaigns. The members of the district may promote the party within the district by such programs and campaigns as the members see fit, so long as those programs and campaigns do not conflict with the policies, rules, programs and campaigns of the county party.
ARTICLE III. OTHER CENTRAL COMMITTEES.
A. CONGRESSIONAL DISTRICTS. The Chairman and Vice-Chairman of the several party county central committees entirely or partially within each congressional district, together with the elected congressperson, elected state board of education member of the party for the congressional district, the elected Board of Regents member of the party for the congressional district, the State Senators and Representatives of the party who reside within the district, and the officers of the congressional district shall constitute the congressional district central committee. If, in any county or portion thereof within the district, the party has polled at least 10,000 votes at the last preceding General Election for the party’s candidate for Governor or President of the United States, the county shall be entitled to two (2) additional members on the central committee for each additional 10,000 votes, or major portion thereof, polled in the county or portion of the county within the congressional district. The additional members shall reside within the district and shall be elected by the county central committee at its organizational meeting in a manner provided for by the state central committee. Such additional members shall be as equally divided as possible between men and women.
B. STATE SENATORIAL AND REPRESENTATIVE DISTRICTS. The central committees of the state senatorial and representative districts shall consist of the officers of the district, the county Chairman and Vice-Chairman, all of the committee persons within the district, and all Democratic members of the Colorado General Assembly who reside within the district.
C. JUDICIAL DISTRICT.
1. Officers. The officers of the county central committee shall be the officers of the 17th Judicial District. The central committee of the district shall be the county central committee and the Democratic elected District Attorney who shall reside in the district.
2. Multi-County District. From time-to-time the Office of The District Attorney may be shared with another County or Counties.
ARTICLE IV. ORGANIZATION MEETING. Between the first day of February and the fifteenth day of February of odd numbered years, the central committee shall meet at the call of the Chairman, who shall give at least ten (10) days prior notice of the time and place of this meeting to all persons entitled to be present. The incumbent Chairman shall call the meeting to order and preside until a new Chairman has been elected. The first order of business after the roll call shall be the election of the Chairman. The next order of business shall be the election of the Vice-Chairman, 2nd Vice-Chairman, Secretary, Assistant Secretary, Treasurer and the Assistant Treasurer. At the meeting, the central committee shall also elect members to the state central committee and the congressional district central committees, in accordance with instructions provided by the state party. Members so elected shall be as equally divided between men and women as is numerically possible within the fractionalizing of the votes of such members.
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ARTICLE V. OFFICERS OF THE CENTRAL COMMITTEE.
A. CHAIRMAN.
1. Duties. The Chairman shall be the chief executive officer of the party. The Chairman may appoint other volunteer personnel to manage the business and financial affairs of the party. The Chairman shall administer the budget as approved by the central committee.
2. Meetings and Call. The Chairman shall issue the call to all central and executive committee meetings. The executive committee shall meet monthly, unless a waiver of the monthly meeting is voted on by the executive committee. There shall be at least one central committee meeting in each calendar year. The Chairman shall issue the call for all assemblies and conventions.
3. Presiding Officer. The Chairman shall be the presiding officer of executive and central committee meetings, and a member of all committees within the party. He shall have the deciding vote in all central and executive committee meetings, but shall not otherwise vote at any meetings of the central or executive committee.
4. Campaigns. The Chairman, with the advice of the central and executive committees, shall conduct all county campaigns.
B. VICE-CHAIRMAN. The Vice-Chairman shall do everything necessary to assist the Chairman in carrying out the duties of the Chairman. In addition, the Vice-Chairman shall provide leadership for organizational activities and for political education. In the absence of the Chairman, the Vice-Chairman shall preside at all meetings and exercise all the authority of the Chairman.
C. 2ND VICE-CHAIRMAN: The 2nd Vice-Chairman’s duties are at the discretion of the Chairman.
D. SECRETARY. The Secretary shall keep the minutes of the central and executive committee meetings. The Secretary shall perform such other duties as requested by the Chairman, as well as such duties as are usually associated with the office of Secretary. The Secretary shall be assisted by county headquarters staff.
E. ASSISTANT SECRETARY. The Assistant Secretary shall assist the Secretary in the performance of duties, and shall in the absence of the Secretary perform the duties as listed above in C.
F. TREASURER. The Treasurer shall have custody of the funds of the party and shall render written accounts of receipts and disbursements at each meeting of the central and executive committees. The Treasurer shall be bonded in the sum of $10,000.00 (or as otherwise ordered by the central or executive committee), the premium for such bond shall be paid for by the party. The Treasurer shall prepare and file all financial reports required of political parties by federal or state law. The executive or central committees may, by resolution, provide for payment by the Treasurer of any expenditure within limits fixed by such resolution, at the direction or order of the county Chairman. The Treasurer shall make payments and expenditures of party funds only at the direction of the executive or central committees.
G. ASSISTANT TREASURER. The Assistant Treasurer shall assist the Treasurer in the performance of duties. The Assistant Treasurer shall be bonded as the Treasurer. The Assistant Treasurer shall be the Chairman of the County Finance Committee.
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H. ORDER OF SUCCESSION. In the event of the absence or disability of any county party officer, or in the interval between the occurrence of any vacancy among officers and the filling of such vacancy, the responsibility for performance of party functions, calling of meetings and conduct of party affairs, where not otherwise specifically provided for in these rules, shall devolve upon the officers of the county party in the following order:
1. County Chairman,
2. County Vice-Chairman,
3. County 2nd Vice-Chairman,
4. County Secretary,
5. County Treasurer,
6. County Assistant Secretary,
7. County Assistant Treasurer,
8. Any three members of the executive committee, provided, however, that the function of such members is limited to the calling of meetings of the executive committee and central committee as required by these rules.
I. TERM OF OFFICE. The term of office for party officers shall be from the time of their election or appointment until the next organizational meeting of the county central committee, or until their successors have been elected or appointed.
J. EXPENSES. The executive committee may authorize reimbursements of approved expenses incurred by the officers of the party accrued in the performance of their duties.
ARTICLE VI. PRECINCT CAUCUS.
A. MEETINGS. The third Tuesday in March in each even-numbered year shall be known as the “Precinct Caucus Day.” The time and place of each precinct caucus shall be fixed by the county central committee, and shall be published once in a newspaper of general circulation in the county.
A-1. MEETINGS: PRESIDENTIAL YEARS. In a year in which a presidential election will be held, a political party may, by decision of its State Central Committee, hold its precinct caucuses on the first Tuesday in February. The committee shall notify the Secretary of State and the Clerk and Recorder of each county in the State of the decision within five (5) days after the decision. CRS1-3-102 (1) (a) (III)
B. ELECTION OF COMMITTEEPEOPLE.
1. Procedure. The precinct caucus shall elect precinct committee people. The two persons receiving the highest number of votes shall be elected. If two or more candidates for precinct committeeperson get an equal and the second highest number of votes, or if three or more candidates receive an equal and the highest number of votes, the election shall be determined by lot, by such candidates.
2. Qualifications. The precinct committeepersons shall reside in their precinct for at least thirty (30) days prior to the caucus, and they shall have been registered members of the Democratic Party for at least two months prior to their election.
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3. Certification. The officers of the precinct caucus shall certify the names of the committeepersons to the county assembly.
4. Disputes. The county Credentials Committee shall determine all disputes as to the qualifications or election of any candidate for the office of committeeperson and shall include its findings in its report to the county assembly. The county assembly shall certify the list of committee people.
C. CHALLENGES TO ELECTION OF PRECINCT COMMITTEEPERSONS.
1. Challenge By Elector. If any elector meeting the requirements for committeeperson challenges the caucus election, the challenge shall be made by filing a party petition with the signatures equaling not less than 250 of the electors within the precinct or a total of not more than 10% of the vote within the precinct for the last Democratic candidate for governor, whichever is less.
2. Petition. Such petitions shall be turned in no later than 55 days before the primary election.
3. Certification. The petition shall be certified by the County Clerk &. Recorder.
4. Order Of Names. The order of names on the ballot shall be:
a. Elected. Persons elected at the caucus,
b. Alphabetical. Alphabetical listing of those nominated by petition.
5. Person How Elected. The person receiving the highest number of votes at the primary election shall be certified as the precinct committeeperson.
6. Assuming Office. The person elected at the precinct caucus shall assume the office immediately; if the committeeperson is successfully challenged at the primary election, the new committeeperson shall assume office immediately after certification of the election.
D. DUTIES OF COMMITTEEPERSONS.
1. Representatives of the Party. As duly elected officers of the party, precinct committeepersons are the representatives of the party within their precincts and have the right to represent the Democrats living within their precinct at all meetings of the central committee that are held during their term of office.
2. Responsibilities. Such rights carry with them equivalent responsibilities, including the obligation of performing the following duties while holding office:
a. Attendance At Meetings. Attend all meetings of the central committee, unless properly excused,
b. Recruiter. Recruit party workers in the precinct and supervise and direct their activities within the precinct,
c. Distributor Of Literature. Distribute and/or supervise the distribution of the literature of the party within the precinct,
d. Conduct Drives. Conduct within the precinct such registration drives, fund drives and canvasses as shall be required by rule or resolution of the state central committee, the county central committee, or by the duly authorized representatives of said committees,
e. Notifier. Notify registered Democrats in the precinct of the time and place of the precinct caucus,
f. Supporter. Support ALL the nominees of the party in the General Election.
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ARTICLE VII. AFFILIATED COMMITTEES OF THE CENTRAL COMMITTEE.
A. AFFIRMATIVE ACTION/OUTREACH. Within ten (10) days after election, the county Chairman shall appoint a Chairman of a Standing Committee on Affirmative Action/Outreach. This committee shall be responsible for fulfilling the provisions of Part One, Article III, Section A of these rules, and for coordinating the county party’s affirmative action with that of the state party.
B. RULES. Within ten (10) days after election, the county Chairman shall appoint a Chairman of a Standing Committee on the Rules. All proposed rules changes shall be submitted to this committee for review. The Rules Committee shall report these proposed changes to the executive committee. The executive committee shall review these proposed changes at its next scheduled meeting. The executive committee shall forward these proposed changes to the central committee with a favor recommendation, an unfavorable recommendation, or with no recommendation. The central committee shall have the final decision on the adoption or rejection of any proposed changes in the party rules. (See Part Four, Article XIV)
1. Purpose. This shall be an Amendment to Clarify Part Two: Central Committee System, Article VII – Affiliated Committees of the Central Committee, B. Rules, in regard to the Submission of Proposed Rule Changes.
2. Submitted To. All Proposed Rule Changes to Adams County Party Rules shall be Submitted IN WRITING to any Party Officer with a Copy of Same forwarded to the Rules Committee.
3. Submitter Information. Submitter(s) shall provide their Name(s), Address (es), and Telephone Number(s) and/or E-Mail Address (es) as part of their Proposed Rule Change.
NOTE: This information shall not appear in the Rules as they are to be Published.
4. Present to Committee. Submitter(s) shall be required to formally present such changes in written form and explain to the Rules Committee their intent for such rule change.
B-1. RULES: RESOLUTIONS. All proposed resolutions shall be sent along with the agenda to the members of the County Central or County Executive Committee at least thirty (30) days prior to the meeting at which the resolutions are to be considered.
C. RECOMMENDATIONS. Within ten (10) days after election, the county Chairman shall appoint the Chairman of a Recommendations Committee, to make recommendations for filling any vacancies for gubernatorial public appointees for county or state levels.
D. FINANCE COMMITTEE. Within ten (10) days after the biennial reorganization meeting of the county party central committee, the county party Treasurer shall post a call for a meeting within thirty (30) days of the Finance Committee, which shall be a standing committee of the county party executive committee.
1. Composition. The members of the Finance Committee shall be the Finance Chairman of each Captaincy District and the Assistant Treasurer of the county party, who shall be the Chairman of the committee.
2. Quarterly Meetings. The Finance Committee shall meet at least quarterly.
3. Duties. The Finance Committee shall be responsible for planning, organizing and implementing all fundraising programs for the county party.
4. Advisory Committee. The Finance Committee shall act as an advisory committee to the executive committee on all financial matters concerning the county party.
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E. FAIR CAMPAIGN PRACTICES COMMITTEE. At least three (3) months prior to the precinct caucus, the county Chairman shall appoint a Standing Committee on Fair Campaign Practices. Such committee shall be modeled after the State Party’s Fair Campaign Practices Committee.
F. BINGO COMMITTEE. Within ten (10) days after election, the county Chairman shall appoint a Chairman of the Bingo Committee and a Games Manager for the bingo game. The Games Manager must be certified by the Colorado Secretary of State prior to taking charge of the bingo game. The Games Manager and the bingo Chairman shall be assisted by the party volunteers and the members of the county executive committee.
1. Expenses Payable. The net profits from our bingo game may be used to pay the lawful expenses incurred in the operations of party headquarters, including any assessments levied by the state party.
2. Net Profits. The net profits from bingo may also be used to cover the costs of any authorized party fundraising events and other lawful party functions authorized either by the county central or county executive committees.
3. Interest To Be Withdrawn. The county party Treasurer shall be directed to withdraw, on a monthly basis, all accrued interest from the bingo account, which money shall be transferred to the party’s operating account.
4. Surplus Funds. All surplus monies, after paying of all expenses and keeping sufficient funds on hand for operating purposes, shall be transferred to a separate account, to be known as a BUILDING FUND.
G. OTHER COMMITTEES. The county Chairman may appoint other standing or special committees as is deemed necessary for the conduct of party business.
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PART THREE
NOMINATING SYSTEM
ARTICLE I. PRECINCT CAUCUS.
A. TIME, PLACE AND NOTICE. Precinct caucuses shall be held at 7:00 p.m. on the third Tuesday in March in each even-numbered year, which day shall be known as “Precinct Caucus Day.” The time and place of each precinct caucus shall be published once in a newspaper of general circulation in the county. The signs shall be made available in a manner and place as designated by the county Chairman. One of the committeepersons from each precinct, as designated by the Chairman, shall be responsible for picking up and posting the signs. In the event there is no committeeperson, or the committeeperson designated is unable to pick up and post the sign, it shall be the responsibility of the district Captain or Co-Captain to insure that the sign is picked up and posted properly.
A-1. MEETINGS: PRESIDENTIAL YEARS. In a year in which a Presidential Election will be held, a political party may, by decision of its State Central Committee, hold its precinct caucuses on the first Tuesday in February. The committee shall notify the Secretary of State and the Clerk and Recorder of each county in the state of the decision within five (5) days after the decision. CRS 1-3-102 (1) (a) (III)
B. CONDUCT OF CAUCUSES.
1. Call to order. At the time set by state law and the place set by the county Chairman for the holding of the precinct caucus, one of the precinct committee people shall call the caucus to order. The committee persons shall decide which person shall call the caucus to order by agreement, or by lot. If no committeeperson is present, any Democratic elector eligible to vote at the caucus may call the meeting to order. Anyone arriving late may only participate in the business conducted after they have arrived and been certified as eligible to vote.
2. Business. The business of the caucus shall proceed in the following manner, after the caucus has been called to order. All voting shall be open, unless a secret ballot is requested by anyone who is eligible to vote at the caucus.
a. Validation. Voting participants of the caucus shall be registered Democrats and residents of the precinct for two months prior to the caucus. The first order of business shall be the validation of those eligible participants in the manner prescribed by the county Chairman.
b. Reading of the Rules. The caucus shall then be read a clear and concise statement of precinct caucus rules, procedures and requirements for participation in the precinct caucus. The Assembly and Convention process, and copies of the statement may be distributed. The statement shall include the appropriate sections of the affirmative action plan and fair reflection provisions of the rules.
c. Election. The following elections shall be held at each caucus. These elections may be held in any order that is decided upon by those present at the caucus.
(i) Delegates to the County Assembly,
(ii) Delegates to the State and Congressional Assemblies,
(iii) Two precinct committee people,
(iv) Any other business of the party as directed by the county Chairman, and when applicable,
(v) Delegates to the State and Congressional Conventions, and when applicable,
(vi) Delegates to the County Convention.
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C. SELECTION OF DELEGATES AND ALTERNATES TO THE COUNTY ASSEMBLY AND THE COUNTY CONVENTION.
1. Number of Delegates. A form, giving the number of delegates to be elected from each precinct, shall be provided by the county central committee prior to each caucus.
2. Separate Elections. In a presidential election year, delegates to the county convention shall be elected separately, with delegates to the county assembly being elected first. Whenever numerically possible, it is suggested for broader participation in our election process, the delegates and alternates to the assemblies be different persons than those elected to the conventions. In non-presidential years, the caucus shall only elect delegates and alternates to the assemblies.
3. Qualifications. Delegates must be registered Democrats and be residents of the precinct from which they are elected.
4. Nominations. Candidates for delegate may be nominated by any person present and eligible to vote. Self-nomination by any person present is allowed.
5. Selection Procedure. The persons receiving the largest number of votes shall be elected delegates.
6. Ties.
a. County Assembly. Ties shall be broken by the drawing of lots between the candidates who are tied.
b. County Convention. Ties shall not be broken, but delegates with fractional votes shall be elected. If the fair reflection rule is not at issue, ties shall be broken by drawing of lots.
7. Alternates. The caucus may elect alternates, but no more than one alternate for each delegate. The caucus may designate the order in which the alternates are seated, in the event of the absence of a delegate or delegates. If such designation is not provided, alternates shall be seated in the order listed on the caucus report of the caucus proceedings to the county Chairman. The qualifications of delegates shall also apply to the alternates.
D. DELEGATES TO STATE AND CONGRESSIONAL ASSEMBLIES AND CONVENTIONS. In order to implement the Adams County GRASS ROOTS system, delegates and alternates to the state and congressional assemblies and conventions shall be nominated directly from precinct caucuses as follows:
1. Non-Presidential Year. Following the election of delegates to the county assembly, each precinct shall nominate, from among those qualified electors, one delegate and one alternate to the state and congressional assemblies.
2. Presidential Year. In a presidential election year, following the election of delegates and alternates to the county convention, each precinct shall nominate one delegate and one alternate to the state and congressional conventions.
3. Ratification Process. Upon ratification by the county assembly of nominated delegates and alternates to the state assembly and congressional district assemblies, or upon ratification by the county convention of nominated delegates and alternates to the state convention and congressional district conventions, such nominees shall become regular delegates and alternates at the subsequent assembly or convention for which they were nominated at precinct caucus.
4. Right-To-Vote. Upon ratification, such nominees shall also become non-voting members of said county assembly or county convention, as is appropriate.
5. Nominees To Be Selected. It is recommended, but not required, that such nominees be selected from among candidates who have not already been elected by the caucus as delegates to the county assembly or county convention.
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E. CERTIFICATION. The officers of the precinct caucus shall prepare a certified list of the names of the delegates and alternates to the county assembly, county convention, and other assemblies and conventions on the forms supplied for that purpose by the county Chairman. The officers of the caucus shall submit this list to the county Chairman within twenty-four (24) hours of the time of the caucus. The county Chairman shall submit such list to the Credentials Committees of the various assemblies and conventions.
ARTICLE II. COUNTY ASSEMBLY.
A. DATE. The county assembly shall meet in every even-numbered year to designate candidates for the primary election. The county assembly shall be held no less than ten, nor more than thirty, days after “Precinct Caucus Day.”
B. DELEGATES.
1. Number. The number of delegates shall be fixed by the county central committee prior to “Precinct Caucus Day” and in accordance with a formula that gives weight to population and Democratic voting strength for each precinct.
2. Eligibility to Vote. No delegate or alternate shall be eligible to vote in the county assembly unless at the time of the assembly he or she resides in the precinct from which he or she was seated.
3. Seating.
a. Initial Seating. Every delegate present at the initial roll call of the county assembly shall be seated as a voting member of the precinct delegation, subject only to paragraph b of this section.
b. Seating After Roll Call. Any delegate not present at the initial roll call, shall be seated as a voting member of the precinct delegation at any time prior to the first vote taken by the assembly for the designation of candidates, upon certification by the Credentials Committee.
c. Final Seating. At the time of such first vote for designation of candidates, all absent delegates shall be replaced by alternates, and such alternates shall thereupon be seated as delegates and as voting members of the precinct.
d. Contested Delegates. No contested delegate shall be seated until and unless the contest shall be resolved by the county assembly. No voting for candidates shall take place until all contested delegate issues are resolved by the county assembly.
e. Vote. No vote of any delegate shall be counted unless he or she is present, in his or her seat, within the delegation seating on the floor of the assembly at the time his or her vote is called for.
ARTICLE III. COUNTY CONVENTION.
A. DATE: The county convention shall meet every presidential year as part of the process of selecting a Democratic nominee for the office of President of the United States. The county convention shall meet on the same date and location of the county assembly.
B. ADOPTION AND PUBLICATION OF RULES. No later than March 1st of the calendar year of the Democratic National Convention, the county central committee shall adopt explicit written rules and procedures for covering all aspects of the delegate selection process for the county convention.
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C. LIMIT TO CALENDAR YEAR OF NATIONAL CONVENTION. All steps in the convention delegate selection process at precinct and county levels shall take place within the calendar year of the National Convention, except as otherwise provided for in these rules.
D. PUBLICIZING. The county Chairman shall be responsible for effectively publicizing all caucuses, conventions and other meetings and events involved in the convention delegate selection process. The Chairman shall also see that concise statements in advance of all such meetings and events be effectively publicized to explain the relationships between the meeting or event and the delegate selection process.
E. PROCEDURES FOR FAIR REFLECTION.
1. Credentials Committee. The credentials committee shall report to the convention the number of delegates.
2. Delegates Elected from Districts. Delegates to subsequent conventions shall be elected by the respective caucuses of delegates for each congressional district.
3. At-Large Delegates. At-Large Delegates shall be elected by the convention and shall be used to adjust the total county delegation to fulfill the fair-reflection requirements.
4. Additional Steps to Insure Fair Reflection. If the At-Large delegates are not sufficient to alter properly the total county delegation to meet the requirements of fair-reflection, the following steps shall be taken by the convention:
a. Candidate Preferences. Candidate preferences which are represented by more than their countywide allotment shall have the voting power of their precinct delegation diminished by one-half votes.
b. Delegate Positions. The delegate positions, which are thus gained, shall be apportioned among the under-represented candidate camps, in accordance with the fair-reflection requirements established by the candidate preference composition of the convention.
c. At-Large Delegates. The At-Large delegates who are then elected to insure fair-reflection shall then be elected by the delegates of the convention committed to the candidate involved, including uncommitted (no preference).
ARTICLE IV. OTHER ASSEMBLIES AND CONVENTIONS.
A. DATE AND LOCATION. All Representative, Senatorial and Judicial District assemblies under the jurisdiction of the county shall occur at the same date and location as the county assembly, and shall be announced along with the call for the county assembly, unless otherwise provided for by the county central committee, county executive committee or the judicial district central committee.
B. COMPOSITION. The various district assemblies shall be composed of the delegates elected to the county assembly for the precincts within those districts.
C. NOMINATION OF CANDIDATES. Following the election of officers, each district shall designate candidates for their respective districts. The names of those candidates shall appear on the primary election ballot. That procedure shall follow that specified for the county assembly. The District Chairman and Secretary shall certify the designations to the County Clerk & Recorder or to the Colorado Secretary of State, whichever is appropriate.
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D. VACANCY COMMITTEE. The assemblies shall pass a resolution naming the district central committee as the committee to fill any vacancies, which may arise for party nominations, and to file certificates on nomination to fill such vacancy. (See Part Two, Article III and Part Four, Article X)
ARTICLE V. COMMITTEES OF ASSEMBLIES AND CONVENTIONS. The county Chairman shall appoint all committees of the county assembly and convention, subject to the approval of the assembly and convention.
A. CREDENTIALS COMMITTEE. At least sixteen (16) days prior to the county assembly and/or convention, the county Chairman shall appoint a Credentials Committee, consisting of not less than five (5) nor more than fifteen (15) delegates to the assembly and/or convention. No Candidate or Candidate Treasurer or Chairman of
any campaign for any candidate shall be a voting member of the credentials committee. All candidates shall be allowed one ex-officio member of the committee. None of the voting members of the committee may wear or display any candidate advertisement.
1. Duties. The Credentials Committee shall be responsible for reviewing the lists of delegates submitted by the Chairman of the central committee, recommending the certification of the delegates to the assembly and/or convention, and resolving any contest or objections in the delegate selection process.
2. Appeal. Any decision of the Credentials Committee may be appealed to the assembly and/or convention.
3. Procedure. Every person desiring to contest or dispute the qualifications of any delegate, or the conduct or result of any precinct caucus, shall file a protest with the county Chairman within seven (7) days following the caucus. Such person shall be accorded an opportunity to have his claim heard by the Credentials Committee. All of the meetings of the Credentials Committee shall be open and publicized by posting a notice of the meeting at party headquarters at least five (5) days prior to the meeting.
4. Resolution of Disputes.
a. Hearing. The committee shall schedule a hearing for the resolution of any disputes.
b. Options for Action. The committee may, upon determination of a valid challenge, take any one or more of the following actions:
(i) Deny certification to the challenged delegate or delegates,
(ii) Require a new list from the appropriate caucus Chairman,
(iii) Reallocate votes among unchallenged delegates,
(iv) Certify alternate delegate or delegates,
(v) Certify an alternate delegation,
(vi) Allocate fractional votes,
(vii) Any other action that insures fair representation of the members of the unit from which the delegate or delegates were elected.
5. Report. The committee shall make its report public as soon as possible, and the report shall be made public prior to the opening of the assembly and/or convention.
B. COMMITTEE ON PERMANENT ORGANIZATION. At least ten (10) days prior to the assembly and/or convention, the county Chairman shall appoint a committee on Permanent Organization, consisting of not less than five (5) nor more than fifteen (15) delegates to the assembly and/or convention. The committee shall recommend to the assembly and/or convention an agenda and the order and schedule of business. The committee shall submit a list of permanent officers of the assembly and/or convention for action by that body.
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C. RESOLUTIONS COMMITTEE. At least twenty (20) days prior to the assembly and/or convention, the county Chairman shall appoint a Resolutions Committee, consisting of not less than five (5) nor more than fifteen (15) delegates to the assembly and/or convention.
1. Duties. The Resolutions Committee may propose resolutions to the assembly and/or convention and shall consider any proposed resolutions and make a report of its recommendations to the assembly and/or convention.
2. Other Resolutions. The county assembly and/or convention shall not consider any other resolutions except those recommended by a minority report signed by at least 10% of the membership of the resolutions committee.
D. OTHER COMMITTEES. The county Chairman may appoint such other committees, as he may deem necessary for the accomplishment of the business of the assembly and/or convention.
E. PARLIAMENTARIAN. The county Chairman shall appoint a person to serve as a Parliamentarian to the county assembly and/or convention.
F. REPORTING UNIT. The reporting unit at the county assembly or county convention shall be as determined by the county central committee.
G. ROLL. The county Chairman shall prepare a list of the duly elected delegates and alternates to the assembly, from each precinct in the county, in accordance with the certifications filed by the officers of the precinct caucuses, and shall make this list public as soon as possible after “Precinct Caucus Day.”
ARTICLE VI. AGENDA FOR ASSEMBLIES AND CONVENTIONS.
A. Call to Order,
B. Selection of temporary officers,
C. Roll Call,
D. Approval of the Chairman’s committee appointments,
E. Reports of the committees on Credentials and Permanent organization,
F. Action on reports of committees on Credentials and Permanent organization, in order named,
G. Election of permanent officers,
H. Final report of Credentials Committee,
I. Designation of Candidates for direct Primary Election,
J. Selection of delegates to subsequent assemblies and/or conventions,
K. Establishment of a committee to fill vacancies in nomination for public office,
L. Report of committee on Resolutions, and action taken thereon,
M. Other business,
N. Adjournment.
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PART FOUR
GENERAL PROCEDURES
ARTICLE I. NOTICE. The time and place for all meetings, assemblies and conventions at all levels of the party shall be publicized fully, and in such a manner as to assure timely notice to all interested persons. Such meetings shall be held whenever possible in public places accessible to all party members, and large enough to accommodate all interested persons. Any meeting place should, whenever possible, be accessible to the handicapped.
A. CENTRAL COMMITTEE SYSTEM. The Chairman of the central committee, when calling a meeting of the committee, shall give written notice of the time, place and agenda at least ten (10) days prior to the meeting, to all those entitled to be present. The Chairman of the central committee shall also provide at least ten (10) days written notice, including the agenda, of any executive committee meeting to the members thereof.
B. NOMINATING SYSTEM.
1. Assemblies and Conventions. The county Chairman shall issue the call for all assemblies and conventions under the jurisdiction of the county party. The call shall state the time and place, and be published in a newspaper of general circulation in the county at least ten (10) days prior to the date of the assembly or convention.
2. Candidates for Public Office. Any person desiring to have his or her name presented to any assembly for designation as a candidate at any primary election, shall give written notice to the Chairman of the appropriate committee at least ten (10) days prior to the assembly. The candidate shall also give written notice to the Chairman of the county central committee, if the county Chairman is not the Chairman of the central committee concerned. The Chairman of the appropriate central committee shall make such notices of candidacy available to all interested persons and to the media. Other names for designation shall be presented to the assembly only if approved by a majority vote of the assembly.
ARTICLE II. QUORUM.
A. CENTRAL COMMITTEE SYSTEM. A quorum at any meeting of the central committee system shall be forty percent (40%).
B. PRECINCT CAUCUS. No quorum shall be required for a precinct caucus.
ARTICLE III. PROXIES. A proxy is a written authorization for one person to act for and in the place of another at a meeting of a committee. The person giving the proxy may make written instructions thereon as to how it shall be voted, which instructions shall be honored. No person may carry more than one proxy.
A. CENTRAL COMMITTEE SYSTEM.
1. Central Committee Meetings. Members of the central committee shall be permitted to use proxies. The proxyholder must be a registered Democrat residing in the same voting unit from which the principal has been elected.
a. Committeeperson. A committeeperson can give a proxy only to one who resides in the same precinct,
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b. Captain/Co-Captain. A Captain or Co-Captain can give a proxy only to one who resides in
the same Captaincy District,
c. State Elected Officials. A State Senator or State Representative can give a proxy only to one who resides in their respective district,
d. Countywide Officials. Countywide elected or appointed public officials, party officers and at-large members of the executive committee can give their proxies to any registered Democrat residing in the county.
2. Executive Committee. Members of the executive committee shall be permitted to use proxies. Captains and Co-Captains may give proxies to any other member of the executive committee, or to any person who resides in their Captaincy District. At-large members and officers of the executive committee may give their proxies to any registered Democrat residing in the county.
B. NOMINATING SYSTEM. No proxies shall be permitted at any caucus, assembly or convention, or at any other meeting in the process of nominating for public office.
ARTICLE IV. VOTING. Each elected delegate or member of any caucus, meeting, or convention shall have only one vote, except as set forth in the remainder of this article.
A. PROXIES. One additional vote shall be allowed a member of a committee who carries a proxy vote as set forth in Article III of this part.
B. FAIR-REFLECTION. One half vote shall be allowed only if it is required by these rules, or by the Democratic Party of the State of Colorado, as necessary to insure that the selection of delegates and alternates in the nominating process fairly reflects the division of candidate preference expressed by those participating in that process.
C. CONTESTS. Within the nominating system, fractional votes may be used if a Credentials Committee authorizes such procedures for the resolving of any dispute.
ARTICLE V. SECRET BALLOT. Voting shall be open at all meetings, assemblies and conventions unless a secret ballot is requested by a motion and is adopted in an open vote by a majority of those present and voting. At a precinct caucus, voting shall also be open unless a secret ballot is requested by anyone eligible to vote.
ARTICLE VI. INSTRUCTED BALLOT.
A. CENTRAL COMMITTEE SYSTEM. Any member in personal attendance at any meeting may leave an Instructed Ballot for a vote on any contest or issue, with the Chairman of the committee.
B. NOMINATING SYSTEM. No Instructed Ballot shall be allowed at any caucus, assembly, convention or vacancy committee meeting.
ARTICLE VII. UNIT RULE. The Unit Rule, or any practice whereby all members of a delegation or other body may be required to cast a vote in accordance with the will of the majority, is prohibited.
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ARTICLE VIII. MINORITY REPORT. A minority report shall be presented at any meeting, assembly or convention only upon a favorable vote of at least ten percent (10%) of the members or delegates of the meeting, assembly or convention.
ARTICLE IX. QUALIFICATIONS.
A. NOMINATING SYSTEM. Voting participants in any precinct caucus, any assembly or any convention, as well as persons nominated at any precinct caucus to be committeepersons, shall be registered Democrats as shown on the books of the County Clerk & Recorder for at least two months prior to such caucus, assembly or convention; except that persons who have turned eighteen years of age or become naturalized citizens during the two month period shall be eligible to vote. In addition, all voting participants must be residents of the political unit defining the respective body for at least thirty (30) days prior to participating in the meeting of that body. All persons nominated to be committeepersons shall be residents of the precinct for at least thirty (30) days prior to the caucus at which they are nominated.
B. CENTRAL COMMITTEE SYSTEM. Members of the central committee must be registered Democrats and residents of the political unit that they represent.
C. CANDIDATES. Candidates for public office must be registered Democrats, as shown on the books of the County Clerk & Recorder, for at least twelve (12) months prior to the General Election.
D. PRIOR MEMBERSHIP REQUIREMENT. Prior membership in any committee or other organization of the party shall not be required for election to any office within the party, or for seeking public office.
ARTICLE X. VACANCIES. A vacancy shall exist when any elected official moves from his jurisdiction, dies, resigns, or is removed from his position.
A. OFFICERS:
1. Chairman. A vacancy of the office of Chairman shall be assumed by the Vice-Chair to fulfill the remainder of the Chairman’s term. The 2nd Vice-Chair will assume the office of Vice-Chair for the remainder of the Vice-Chair’s term.
2. Other Officers. A vacancy shall be filled by the executive committee as an interim appointment until the next central committee meeting after the vacancy occurs, at which time the vacant office shall be filled by election.
B. PRECINCT COMMITTEEPERSONS. A vacancy shall be filled within thirty (30) days of receipt of notification of its occurrence by the central committee. If the central committee is not in session during that period, the county Chairman shall fill the vacancy. The person thus selected to fill the vacancy shall be a resident of the precinct in which the vacancy occurred.
C. EXECUTIVE COMMITTEE:
1. Elected Members. A vacancy shall be filled within thirty (30) days of receipt of notification of its occurrence by the central committee. If the central committee is not in session during that period, the Chairman shall make an interim appointment until the next meeting of the central committee, at which time the vacant office shall be filled by election.
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2. Appointed Members. A vacancy shall be filled within thirty (30) days by an appointment by the county Chairman.
D. PUBLIC OFFICE. In the event of a vacancy in the following public offices, the county executive committee shall act as the vacancy committee.
1. County Commissioner. Within ten (10) days of its occurrence, the executive committee shall meet to designate a new County Commissioner. The candidate that receives the majority of the votes shall be certified as the new county commissioner.
2. District Attorney. Within ten (10) days of its occurrence, the executive committee shall meet to prepare a list of potential replacements. The list, in order of votes received, shall be forwarded to the Governor, who shall select a new District Attorney.
3. Other Countywide Public Officials. Within ten (10) days of its occurrence, the executive committee shall meet to prepare a list of potential replacements for the vacant office. The list, in order of votes received, shall be forwarded to the Board of County Commissioners, who shall select a replacement.
E. MEMBERS OF THE COLORADO GENERAL ASSEMBLY. Within ten (10) days of its occurrence, the central committee of the district shall meet to elect a new member of the General Assembly, in accordance with state statutes.
ARTICLE XI. RESIGNATIONS. When any person who is a member of the county central committee of the Democratic Party organization resigns before the end of the regular term of office, the resignation must be presented in writing to the Chairman of the committee of which the person is a member. If the Chairman of the county central committee resigns before the end of the regular term of office, the resignation must be presented to the Chairman of the State Party. A vacancy shall be declared to exist when these written notifications of resignation are accepted, and be filled in accordance with the provisions of Part Four, Article X of these Rules. When a person has made verbal statements of resignation, that person shall be requested by a member of the appropriate committee to submit a written statement of resignation. If a written resignation is not submitted, nor the intention to resign denied in writing within ten (10) days after this request, a vacancy shall be declared to exist by the Chairman of the appropriate committee.
ARTICLE XII. REMOVALS.
A. OFFICERS.
1. Reasons for Removal. Officers of the central committee may be removed for any of the following reasons, with cause for removal not limited to these reasons:
a. Willful Misconduct. Willful and intentional conduct in violation of these rules.
b. Aiding Another Party. Aiding or supporting any political party other than the Democratic Party.
c. Aiding Another Candidate. Aiding and supporting any political candidate opposing a nominee of the Democratic Party.
d. Conviction. Conviction of a felony or a crime of moral turpitude.
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2. Procedure for Removal.
a. Statement Of Charges. At least one-third (1/3) of the members of a central committee must sign a written petition containing a Statement of Charges (“SOC”) to the highest ranking central committee officer who is not named in the petition and SOC. The SOC shall contain the grounds for removal.
b. Letter To Accused Officer. Upon receipt of the SOC, the officer in receipt shall send to the accused officer(s), by registered mail, a copy of the SOC and a letter stating that the accused may either resign or have a hearing, by way of a motion for removal, at the next regularly scheduled meeting of the appropriate committee, or at a meeting scheduled specifically for the hearing. The removal shall be printed on the agenda for the meeting.
c. Meeting To Be Called. If the accused does not resign, the officer in receipt of the SOC shall send a copy of the SOC to all members of the central committee, along with a notice of the central committee meeting. Such meeting shall be called no later than thirty (30) days from the delivery of a request for a hearing by the accused.
d. Hearing. At the meeting of the central committee, the accused shall be afforded an opportunity to respond to the SOC. After such hearing, upon a motion for removal made by one of the signatories to the SOC, the accused may be removed by a two-thirds (2/3) vote of all the members present and voting, provided that at least one-half (1/2) of the membership of the committee is present and voting.
e. Appellate Rights. Any officer may appeal his removal at the next meeting of the central committee. A request for reinstatement must be made in writing to the Chairman of the appropriate central committee. Such request shall be printed on the agenda for the meeting at which time the request shall be voted upon; with no request for reinstatement being allowed from the floor. A vote of two-thirds (2/3) of the members present and voting shall be required, provided that at least one-half (1/2) of the membership of the committee is present and voting. Any reinstated officer shall resume his office at the conclusion of the voting.
f. Vacancy. If an officer is removed, the office shall be declared vacant and filled in the manner provided for in Part Four, Article X of these rules.
B. EXECUTIVE COMMITTEE.
1. Elected Member. Any elected member of the executive committee may be removed from office for the reasons stated in Section A. 1. of this article. Any elected member may be removed for failure to attend, in person or by proxy, three (3) consecutive meetings of the executive committee, when properly notified thereof.
a. Action Taken. Action on removal for failure to attend meetings may be initiated by the Chairman, or by a petition signed by at least twenty-five percent (25%) of the membership of the committee.
b. Vote. Any elected member may be removed by a majority vote of those members of the committee present and voting.
c. Appellate Rights. Any member removed may appeal the removal at the next scheduled meeting of the executive committee. Such request shall be made in writing and printed on the agenda of the meeting at which time the request for reinstatement is to be heard. No requests for reinstatement shall be allowed from the floor.
d. Resumption Of Duties. Any reinstated member shall resume membership on the committee at the conclusion of the voting.
e. Vacancy. If a member is removed, a vacancy shall exist and be filled in accordance with Part Four, Article X of these rules.
2. Appointed Members. These members serve at the pleasure of the county Chairman and may be removed or replaced at his discretion.
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C. COMMITTEEPEOPLE.
1. Grounds. Grounds for removal include, but are not limited to the following:
a. Failure To Fulfill. Failure to fulfill the responsibilities of the office.
b. Failure To Perform. Failure to perform effectively the functions of the office.
c. Aiding Another Party. Aiding or supporting a candidate other than the Democratic candidate in the General Election.
2. Notice. The notice of a vote for removal shall be included on the agenda of the meeting at which the vote shall take place.
3. Counter Charges. The accused shall have the opportunity to counter any charges levied.
4. Vote. A majority vote of those present and voting may remove the accused.
5. Request Reinstatement. Anyone removed from the committee shall be allowed to request a reinstatement.
a. Made In Writing. Such request shall be made in writing to the county Chairman.
b. Printed On Agenda. The request for reinstatement shall be printed on the agenda of the meeting at which time the reinstatement is to be acted upon.
c. None From Floor. No request for reinstatement shall be allowed from the floor.
6. Resumption Of Duties. Any committeeperson reinstated shall resume the office immediately after the vote.
7. Vacancy. If a committeeperson is removed, a vacancy shall be declared and it shall be filled in accordance with Part Four, Article X of these rules.
D. OTHER MEMBERS OF THE CENTRAL COMMITTEE. Aiding or supporting a candidate other than the Democratic Party’s nominee in the General Election shall be grounds for removal of any other member of the central committee.
1. Notice On Agenda. The notice of a vote for removal shall be included on the agenda of the meeting at which time the vote shall take place.
2. Accused Shall Counter. The accused shall have the opportunity to counter any charges levied.
3. Vote. A majority vote of those present and voting may remove the accused.
4. Request Reinstatement. Anyone removed from the committee shall be allowed to request a reinstatement.
a. Made In Writing. Such request shall be made in writing to the county Chairman.
b. Printed On Agenda. The request for reinstatement shall be printed on the agenda of the meeting at which the reinstatement is to be acted upon.
c. None From Floor. No request for reinstatement shall be allowed from the floor.
5. Resumption Of Duties. Any committee member reinstated shall resume the office immediately after the vote.
ARTICLE XIII. CONTROVERSIES.
A. JURISDICTION.
1. County Assembly. When in session, the county assembly shall have full authority to decide all controversies concerning the regularity of the organization within any political division in the county. This shall include any controversies concerning the membership and personnel of any committee, or the officers thereof.
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2. County Central Committee. The county central committee shall have all the powers of the county assembly in considering and deciding all controversies when the county assembly is not in session; or if the assembly refers the controversy to it for a decision.
3. County Executive Committee. If, in the opinion of the county Chairman, any complaint needs immediate attention, the county Chairman may refer it to the executive committee that may proceed, upon reasonable notice, to hear and resolve the complaint.
B. PROCEDURES.
1. Petition Signature Requirement. If the county assembly has been called to meet within thirty (30) days after the county Chairman receives a petition alleging a controversy, signed by at least twenty-five percent (25%) of the membership of the committee, including at least five (5) members of the country central or executive committees, the county Chairman shall submit the matter in dispute to the county assembly for action.
2. Issue Call. In all other cases, the county Chairman shall call a meeting of the county central or executive committee, to be held within thirty (30) days, for the purpose of hearing and determining the controversy.
3. Representation. Each side of the controversy may be represented by legal counsel.
a. Proceedings To Be Recorded. The proceedings shall be recorded in a manner agreed upon by the principals in the controversy.
b. Sworn Testimony. All witnesses shall swear or affirm to tell the truth.
c. Evidence. All evidence shall be presented in the presence of the committee.
d. Depositions. Both sides may use sworn, written and notarized depositions.
(i) Notification. The side taking depositions shall notify the other principal to the controversy, and the county Chairman, of the name of the person being deposed.
(ii) Cross-Examination. The other party of the controversy shall have the opportunity to cross-examine the person being deposed.
e. Follow Court-Of-Law Procedures. The order of taking evidence and the making of statements by counsel shall follow procedures normally used in a court of law.
C. APPEALS.
1. Appeal To County Central Committee. Any decision of the county executive committee may be appealed to the county central committee.
2. Appeal To County Assembly. Any decision of the county central committee may be appealed to the county assembly.
3. Appeal To State Party. Any decision of the county assembly may be appealed to the State Party, in accordance with the procedures outlined in Part Four, Article III of the Rules of the Colorado Democratic Party.
D. COSTS. The county party shall not be held liable for any costs involved in the hearing or resolving of any disputes brought before it, unless the party is a principal to the dispute/controversy. All costs accrued in the hearing and resolving of any dispute, including all appeals, shall be borne by the principals in the dispute.
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ARTICLE XIV. AMENDMENTS TO THE RULES. These rules may be amended by a two-thirds (2/3) vote of those present and voting, provided a quorum is present, at any meeting of the county central committee, providing that any proposed changes have been submitted to the rules committee at least thirty (30) days prior to the meeting of the executive committee, at which time the proposed amendment is to be first considered; and providing at least ten (10) days written notice of the proposed amendments, together with the recommendations of the executive committee, has been given to all the members of the county central committee. (SEE Part Two: Article VII, Section B.)
ARTICLE XV. PUBLICATION OF PARTY RULES. The Rules and Plan of Organization of the Democratic Party of Adams County shall be printed and made available.
ARTICLE XVI. OTHER PROCEDURES. Any procedure which is not prescribed in or governed by these Rules shall be governed by State Rules. Any procedure not governed by County or State Rules shall be governed by the current edition of “Robert’s Rules of Order.”
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